Deputy Director at top #17 worldwide university

ABOUT THE UNIVERSITY OF HONG KONG (HKU)

The University of Hong Kong (HKU) is the oldest tertiary education institution in Hong Kong. On March 16, 1910, Sir Frederick Lugard, the then Governor of Hong Kong, laid the foundation stone for the University. Today, HKU has gained international recognition for its accomplishments as a research-led comprehensive university. HKU continues to attract the best students, from Hong Kong and internationally.

ABOUT THE REPRESENTATIVE OFFICE OF HKU IN VIETNAM (HKU Vietnam)

 Our mission lies along 3 pillars of Education, Research, and Impact. For education and training, we strive to provide “glocal” education – both global and local. We believe that modern business education needs to achieve both a global view, but also bring local relevance. Along with our local partners, HKU Vietnam is well positioned to provide glocal education to the country. 

Position: Deputy Director at HKU Vietnam (reports to Chief Representative/Director)

The Deputy Director partners with the Director to provide leadership in strategic planning and in implementing agency and program strategies and priorities. Flexibility is key; the imperatives of the role will frequently shift to meet the needs of an evolving organisation. 

The Deputy Director is a member of the Management Team and contributes to decisions related to organisation-wide policy and procedure, who is empowered to act in the absence of the director. 

How to apply: We invite you to click "Apply Now!" and follow the instruction to complete your application by May 15th. Please note that only shortlisted candidates will be contacted. We appreciate your interest and look forward to reviewing your application.

1. RESPONSIBILITIES:

1. General Management:

-   Assist the director in developing short- and long-term strategies for the office

-   Oversee staff professional development and monitors staff workload and Key Performance Indicators (KPIs).

-   Support Director to translate strategy into actionable steps for growth, implementing organisation-wide goal setting, performance management, and annual operations planning

-   Identify best practices and improve internal systems with an eye toward future needs and budget realities.

-   Ensure compliance with national and local business regulations, and take appropriate action when necessary

-   Coordinate with the operation manager to ensure the smooth running of operations

-   Coordinating with other department heads to set KPIs, ensure effective communication and collaboration across cross-functional teams

-   Establish a culture of creativity, innovation, and openness within the office

2. Finance/Accounting/Procurement

-   Manage budgets and determine areas of improvement by analyzing financial reports, tracking expenses, and identifying inefficiencies

-   In charge of long-term & short-term budget planning

-   Build a business model for different programs, in alignment with BOD

3. HR

-   Conduct manpower planning.

-   Conduct recruitment and assessment of staff.

-   Ensure effective recruiting, onboarding, professional development, performance management, and retention

-   Manage welfare benefits, company rules and policy-making

-   Be an approachable sounding board/resource

4. External Relations and Business Development

-   Key contact point for external relation

-   Build and maintain trusting relationships with key customers, clients, partners, and stakeholders

-   Support business development activities

-   Support other’s office's activities in Vietnam

5. Program/Project management

-   Oversee programs/projects under HKU/FBE’s branding, including immersion trips and Executive Education programs, both inbound and outbound. 

B. REQUIREMENT:

-   Master degree or higher

-   At least 5-year experience in higher education sector

- Extensive network with academia and corporate in Vietnam

-   Comfortable to be the face of HKU Vietnam in front of governments, media, partners, and students. A charismatic, credible public communicator is essential to build trust and expand the center’s influence.

- Have the ability to develop strategic plans that help deliver strategy within resource limitations

-   Demonstrate the ability to oversee and plan work in order to deliver projects on time and within resources

-   Track record delivering superior results, commanding respect, and assuming leadership roles

-   Success in roles requiring execution of multiple tasks while responding to multiple priorities

- Demonstrated ability to build and maintain relationships with a wide array of people – junior and senior, for-profit and nonprofit, and from diverse backgrounds

-   Self-starter, self disciplined

-   Remain focused in the face of pressure, delivers against timelines, not intimidated by tasks/time limitations

-   Integrity, detailed, persevere and diligent.

- Fluent in both written and spoken Vietnamese and English. Mandarin/Cantonese knowledge is a plus

C. WHAT WE OFFER:

• A member of the #17 worldwide universities (QS World University Rankings 2025).

• Competitive salary commensurate with qualifications and experience.

• State-of-the-art workplace right in the city centre.

• Healthy and proactive working environment.

• Annual leave, social insurance and health insurance as regulated by the local law and other welfare benefits.